How to deliver exceptional omnichannel customer experiences

Let's face it: customer experiences today often miss the mark. Over a third of customers expect instant recognition and understanding of their needs from service agents. In this digital-first era, your customers dictate the rules—choosing their preferred channels, expecting round-the-clock accessibility, and demanding fast, empathetic, and personalized interactions. 

It's a tall order, but that's where omnichannel customer experience (CX) shines. It's not just about being there—it's about being everywhere, seamlessly. This deep dive into omnichannel CX uncovers how to meet and exceed these modern customer expectations to optimize their experience and increase retention and loyalty.

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What is an omnichannel customer experience?

Omnichannel customer experience is the strategy of blending all customer interactions across various channels into a single, fluid experience. It's about ensuring that a customer who starts a conversation via live chat and continues it through email or in person encounters no drop-offs in service quality or context. 

This approach is more than a convenience—it's a competitive edge.

In a marketplace where customers are willing to pay up to 16% more for superior experiences, omnichannel CX stands out as a pivotal element. It goes beyond customer service touchpoints, enveloping all omnichannel sales and marketing interactions. This unified approach caters to the evolved customer, seeking resolutions and relationships with brands that understand and value their journey at every step.

With omnichannel, you're crafting customer experiences that resonate on a personal level, fostering loyalty and driving value in an increasingly interconnected world.

Examples of an omnichannel customer experience

To paint a clearer picture of omnichannel CX, consider these scenarios:

• Retail shopping: A customer browses your online store, adds items to their cart but doesn't complete the purchase. Later, they receive a targeted email reminding them of their cart, with an offer to complete the purchase online or in a nearby store. The store's sales staff can access the customer's online preferences, ensuring a personalized user experience.

• Banking services: A customer starts a loan application on your mobile app but hits a snag. They call customer support, where the agent immediately accesses the application status and guides them through the remaining steps. Later, the customer receives a follow-up email with personalized loan options.

• Healthcare management: A patient books an appointment online and receives reminders via text and email. The healthcare provider can access the patient's online health records at the clinic, ensuring a streamlined and informed consultation.

Significance of an integrated customer experience

Why does integration in CX matter? Let's break it down:

• Increased channel usage: With 67% of consumers globally using three or more channels to engage with brands, and 39% using five or more, the need for an omnichannel approach is clear. This integration ensures consistency across diverse platforms like email, telephone, and social media, meeting customers on their terms.

• Contextual engagement: About 25% of customers find repeating themselves to customer service frustrating. An omnichannel strategy addresses this by providing agents with a complete view of the customer's journey, eliminating the need for repetition and enhancing the customer experience.

• Consumer preference for omnichannel brands: A staggering 70% of consumers prefer brands that offer support across multiple channels. Offering integrated omnichannel support shows responsiveness to customer needs and preferences, which is crucial for retaining modern consumers.

• Churn due to poor experiences: Inconsistent experiences across channels can lead to customer churn, with 56% of consumers ceasing business with a brand due to a single bad experience. An omnichannel approach mitigates this risk by ensuring cohesive experiences regardless of the chosen communication channel.

Omnichannel vs multichannel customer experience

Understanding the difference between omnichannel and multichannel customer experiences is crucial in today's interconnected marketplace. While both strategies involve multiple channels, their approach to customer engagement and data integration significantly differs.

Omnichannel customer experience

The omnichannel experience is like a relay race where the baton is passed smoothly between runners (channels) without losing speed or direction. It ensures that the customer journey and all of the messaging across the digital channels is continuous and cohesive, irrespective of the channel. Every interaction a customer has with your brand, be it via social media, email, phone, or in-person, is interlinked and informed by their previous interactions.

For instance, a customer who inquires about a product on social media and then calls customer service will not have to repeat their query. The customer service representative will already have the context from the social media interaction, allowing for a seamless continuation of the conversation. This level of integration enhances customer satisfaction, as it acknowledges and values the customer's time and preferences.

Multichannel customer experience

Conversely, a multichannel experience is like several solo performances simultaneously. Each channel operates independently, and there's little to no data sharing or coordination between them. Customers might find themselves starting from scratch each time they switch channels.

For example, a customer who browses products on a website but then decides to visit the physical store may find that the staff needs to learn of their online activity. Similarly, suppose the customer leaves a query on the brand's social media page and later follows up through email. In that case, they might have to provide all the information again, leading to a disjointed and frustrating experience.

In summary, while multichannel customer experiences offer variety in channels, the omnichannel approach elevates this by ensuring consistency and continuity. It's a strategy that anticipates customer needs, offering a harmonized experience becoming increasingly vital in a world where customer expectations are ever-evolving.

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Key components of an omnichannel customer experience strategy

An effective omnichannel CX strategy hinges on three critical elements: data, technology, and people. Each plays a vital role in ensuring the customer experience is smooth, personalized, and consistent across all channels.

• Data: The backbone of omnichannel CX is data. It involves collecting and analyzing customer interactions and preferences across all channels to understand their journey better. This data must be accessible across platforms so that whether customers shop online, in-store, or through a mobile app, their experience remains uninterrupted and tailored to their preferences.

• Technology: This is the engine that drives the omnichannel experience. Technology solutions are necessary to capture and integrate data, ensuring it flows seamlessly between channels. This may involve CRM systems, analytics tools, and digital platforms that bridge the gap between online and offline worlds, creating a cohesive customer experience.

  • CRM systems: Customer Relationship Management (CRM) systems are vital for storing and managing customer data. They track customer interactions, purchase history, and service requests, providing a comprehensive view of the customer journey map across all touchpoints.

  • Analytics tools: Advanced analytics tools are crucial in dissecting customer data. They enable businesses to identify patterns, preferences, and trends in customer behavior, helping to tailor the customer experience more effectively.

  • Digital platforms: These platforms bridge the online and offline worlds. For example, eCommerce platforms sync with physical store systems to provide a unified shopping experience, allowing customers to purchase online and pick up in-store, or vice versa.

  • AI & machine learning: These technologies offer predictive insights and personalized recommendations based on customer data, enhancing the CX.

  • Integration platforms: Integration tools like middleware or API management platforms connect disparate systems, ensuring data flows seamlessly between CRM, ERP, and other systems.

  • Omnichannel communication tools: These include live chat, social media management tools, and email marketing platforms that provide consistent communication across channels.

• People: Even the most sophisticated technology requires a human touch. A dedicated team is essential to plan, implement, and manage the omnichannel strategy. This team ensures that all channels are coordinated, the technology functions correctly, and the strategy remains aligned with the company's overall customer experience goals.

How do different industries deploy an omnichannel approach on customer experience?

Different industries have unique ways of implementing an omnichannel approach, tailoring it to their specific customer needs and business models.

• Retail: Retailers combine online shopping with physical store experiences. They use customer data from online interactions to offer personalized recommendations in-store and integrate online and offline inventory systems for a smooth shopping experience.

• Banking: Banks offer a blend of digital and physical services. Customers can start transactions online and complete them in a branch, or vice versa, with seamless integration of their data across channels.

• Healthcare: Healthcare providers use omnichannel strategies to improve patient care. Patients interact through digital portals, telehealth services, and in-person appointments, with their health records and interaction history accessible across these platforms.

• Education: Educational institutions are increasingly adopting an omnichannel approach, providing students with a seamless learning experience that combines online resources, virtual classrooms, and in-person interactions.

Benefits of an omnichannel customer experience

Adopting an omnichannel approach brings significant advantages to both businesses and customers. Here are the key benefits:

For B2B/B2C companies:

• Streamlined customer service/support: By integrating support channels, teams access a unified customer view, enhancing relationship-building and reducing response times by maintaining context across channels.

• Personalized customer interactions: By leveraging customer data for personalization, businesses can tailor interactions based on past complaints, preferences, and behavior, enhancing customer satisfaction.

• Upsell & cross-sell opportunities: A complete view of the customer journey allows for identifying potential upsell and cross-sell opportunities, thereby increasing customer lifetime value and contributing to a healthier bottom line.

• Informed product updates & revamps: Omnichannel insights comprehensively understand customer needs and preferences, aiding in product development and feature enhancements.

• Efficient inventory management: Cross-channel inventory sharing reduces the risk of unsold stock, aiding sales and saving resources.

For customers:

• Flexibility in purchasing: Customers enjoy the convenience of shopping across multiple channels without starting over, choosing their preferred interaction methods.

• Personalized experiences: Customers appreciate tailored information, offers, and products, enhancing their overall shopping experience.

• Peace of mind: The ability to seek support on their preferred platform in a way that suits them best offers customers a sense of control and satisfaction.

Pain points that an omnichannel customer experience can solve

Implementing an omnichannel CX strategy can address several key pain points:

• Fragmented customer journeys: By integrating multiple channels, omnichannel CX creates a cohesive journey, eliminating customers' frustration when they have to repeat information across different platforms.

• Inconsistent customer service: A unified approach ensures that service quality is consistent across all channels, enhancing customer satisfaction.

• Inefficient data management: Omnichannel CX centralizes customer data, making it easier for businesses to manage and utilize this information effectively.

• Low customer engagement: Businesses can increase customer engagement and loyalty by providing a seamless experience across channels.

• Operational inefficiencies: An integrated approach streamlines operations, reducing redundancies and improving overall efficiency.

Omnichannel customer experience tips

Building and enhancing an omnichannel customer experience (CX) requires a strategic approach, focusing on integrating and harmonizing customer interactions across all channels. Here are some detailed tips on how to achieve this.

Improving your current CX strategy

Improving your existing CX strategy begins with a comprehensive review and update of your customer interaction data. This involves a deep dive into the analytics and feedback from all channels—be it social media, email, in-store, or online platforms. Understanding the nuances of customer interactions on each channel allows for more effective integration and consistency in your CX strategy.

Training your team is another crucial aspect. Your team must be aware of the omnichannel tools available and proficient in using them. This means regular training sessions, workshops, and hands-on experience with the technology. The goal is to ensure that your team can provide seamless service to customers, regardless of the channel they choose to engage with.

Implementing omnichannel CX

Implementing an omnichannel CX strategy starts with mapping the customer journey. This process involves identifying all potential customer touchpoints across various channels and understanding how customers move and interact with your brand throughout their journey. This mapping should be detailed, considering digital and physical channels, and how they can be interlinked to provide a cohesive experience.

Investing in the right technology is equally important. The technology should facilitate the integration of various channels and enable data sharing and analysis. This can include CRM software tools, data analytics tools, and customer service platforms designed to work together, providing a comprehensive view of the customer's journey.

Measuring omnichannel success

Measuring the success of your omnichannel CX strategy involves tracking key metrics across all channels. These metrics include customer satisfaction scores, Net Promoter Score (NPS), and customer effort score (CES). These indicators will help you gauge the effectiveness of your omnichannel approach in delivering a seamless and satisfying customer experience.

Continuous feedback collection and analysis are vital. This means not only gathering feedback from customers but also acting on it. Regularly updating your strategy based on customer feedback ensures that your omnichannel CX remains relevant, effective, and customer-centric.

Freshdesk Omni for omnichannel CX

In the dynamic world of customer experience, where expectations shift like quicksilver, Freshdesk Omni is a clear and reliable solution. Tailored to address omnichannel CX's specific challenges and opportunities, Freshworks ensures that your business is present and excels across all customer touchpoints.

With Freshworks, you gain a powerful ally in managing customer data, offering consistent support, and personalizing each interaction. It centralizes customer interactions from various channels into one platform, ensuring consistent and personalized service. With its integrated data and analytics, Freshworks empowers your team to respond quickly and effectively, enhancing customer satisfaction and loyalty.

Discover the impact Freshworks can make on your omnichannel customer experience strategy and take the next step towards unparalleled customer satisfaction.